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CV Templates

Admin CV Template & Guide

CV Guide And Template For Administrator Roles

Admin CV Template & Guide

If you are hoping to land an administrator job, or similar office support position, it’s vital that you have an effective admin CV.

A CV that stands out from the crowd, and highlights your most in-demand administrative skills will attract employers & recruiters alike, giving you greater chance of winning interviews.

You know you have the aptitude for a variety of admin jobs – but how will you write an admin CV to show this to employers?

Admin & office support jobs include a number of positions such as receptionists, PAs, administrative assistants, and more, and all require a great CV. The CV example below has been designed by our Office Jobs Recruitment agency team, to help you in writing yours. Using their years of knowledge within the industry they focus specifically on the skills and experience employers are looking for in administration & office support employees; a valuable resource for any job hunter.

Admin CV Structure

Before you start writing your CV, you will need to plan the structure and style of the document. This stage is one of the most important because this element of the final document will help you to create a pleasant reading experience for potential employers, and give off a professional first impression.

How should an admin CV look?

You need to make sure that you keep each section of your CV clearly separated; using heading titles and keeping your CV simple and clean is a surefire way to help the employer with their task.

  • Your name, address, telephone number (evening and daytime)
  • Summary Section - Use this space to express your admin career aspirations and goals and to quickly connect with a potential employer. Stress your most relevant experience and skills for the position you are applying for.
  • Relevant Key Skills - A bullet pointed list you should use to define and explain what you believe to be your key skills and abilities, as well as personal skills and qualities.
  • Employment History - starting with the most recent and working backwards
  • Education (inclusive of vocational qualifications) - starting with the most recent and working backwards
  • Other major achievements - (e.g. voluntary/charity work or climbing Mt. Kilimanjaro)
  • Hobbies and interests (optional)

Certainly you should try to keep the style simple with a clear crisp font, break text up for easy reading, and don’t add images or logos – they will distract from the all-important content.

Finally, be concise. Always try to limit it to a maximum of 2 sides of A4. This doesn't mean that you should leave information out, but it will require you to be brief and straight to the point on some of the information you provide.

Admin CV Summary Section

The summary section of your CV plays a very important role, because it is the first thing an employer is likely to see upon opening the document, so really you only have a few seconds / words to grab their attention!

Your CV summary (sometimes called a personal statement) should be a punchy introductory paragraph of about 5 - 8 lines.

Importantly though avoid generic cliches like “hardworking team player” – they are overused and don’t tell readers anything with any merit to grab their attention.

As an administrator, these are the types of content that should be going into your profile:

  • What types of businesses have you worked for? Large corporate firms? Small high street offices? If you have no work experience, you can always draw on school or college experience.
  • Relevant Qualifications – IT, maths and English qualifications can be important in admin jobs, as can vocational qualifications such as the C&G Business and Administration qualification
  • Essential admin skills – Although every administration role will be unique in its own rights, there are certain skills that are required in just about all of them. Skills such as data entry/management, reporting, typing, filing, diary management etc.
  • Who have you supported in previous roles? Head of departments? Company directors? Large Sales teams?
  • Software knowledge (particularly important now in our modern digital world) – Many admin jobs will require the use of common systems and software such as Microsoft Office package (sometime know as Office 365)

Make it stand out with Relevant Key Skills

To create an even bigger impact towards the top of your CV, add a key skills section underneath your summary.

The effect this section has, is that it allows readers to gain a good overview of your suitability, from just a quick glance at the CV

Key Skills an Admin CV would typically contain would be:

  • Customer Services
  • Bookkeeping - Possibly including software knowledge gained such as Sage, Quickbooks
  • Communication skills
  • Typing - possible indicating words per min (wpm) typing speed

Essential skills for your admin CV

Although there are many different types of admin jobs, the following skills tend to appear frequently in the candidate requirements for admin roles.

Business/office support - Most administrative roles revolve around the support of senior figures in the business or the office as a whole. Your CV should contain examples of who you support, and how your input helped to achieve a smoother running business.

Data entry and management - Admin jobs can often require large volumes of data to be managed, ensuring that it is properly processed, stored and distributed where required. Indicate your ability to handle sensitive data and any software/tools used in the process.

Document preparation – Preparing emails, reports, possibly printed letters and other important business documents is an essential part of administration.

Communication – Communicating with colleagues to provide updates and information is a valuable skill for any administrator.

Microsoft Office - In most workplaces across the globe, Microsoft Office is the go-to business software suite. Your CV must demonstrate your abilities with Word, Excel, PowerPoint and any other widely used programmes.

Admin CV Template

The example CV we've provided below is a great place to start, and you should use it as guidance on how your own admin CV might eventually look. By following our guide above you'll be able to craft your own great Admin CV.

Download Your Free Example Admin CV Below

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What CV Templates Are Available On The Diverse Employment Website?

There are a growing number of great CV templates on the Diverse Employment website, that are continually being added to and covering a wide range of job types and sectors. So whether you’re looking for an admin CV template, a CV template for a delivery driver job, or a CV template for part-time work, Diverse have got you covered.

How Can Our Templates Help With Your CV?

CV templates are great piece if information particularly if you’re writing your CV from scratch providing a good source of inspiration – equally they’re great if you’re just looking to spruce up your existing CV. To help your CV stand out, try using our own free CV template.

What Should The Format Of My CV Be Like?

Your CV is the first thing an employer will see when you apply for their job vacancy, and in most cases, how it looks at first glance will determine if the employer decides to read it in more detail or not.

To give yourself the best possible chance of standing our from the crowd and enticing the employer into read your CV in more detail, the format of your CV should be as follows:

  • 1. CV Length

    Keep it brief and easily read by using clear spacing and bullet points. – two sides of A4 will almost always suffice.

  • 2. Font Choice and Font Size

    Choose something professional, clear and easy to read such Arial, Calibri, or Times New Roman with font size between 10 to 12, although your name and the section headings can be a little larger (size 14 or 16) and/or bolded.
    Whichever you choose, avoid fonts like brush script or cooper black, that will make you CV look more like its fit for a comic or magazine rather than a job application.

  • 3. Clear & Chronological Lay out

    The layout of your CV should be in a logical order, with sufficient spacing and clear section headings.
    Where you are listing items that include dates, for example work and educational history, make sure you lay these out in chronological order; starting with the most recent items first in the list.

  • 4. Spelling & Grammar

    Check your grammar and spelling thoroughly... and then check it again!

Create A CV Online

Would you prefer to create a CV online? Why not use our free online CV creator, developed by our IT team called easiCV. Just click below to begin building your CV now.

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