Admin CV Template & Guide
CV Guide And Template For Administrator Roles
If you are hoping to land an administrator job, or similar office support position, it’s vital that you have an effective admin CV.
A CV that stands out from the crowd, and highlights your most in-demand administrative skills will attract employers & recruiters alike, giving you greater chance of winning interviews.
You know you have the aptitude for a variety of admin jobs – but how will you write an admin CV to show this to employers?
Admin & office support jobs include a number of positions such as receptionists, PAs, administrative assistants, and more, and all require a great CV. The CV example below has been designed by our Office Jobs Recruitment agency team, to help you in writing yours. Using their years of knowledge within the industry they focus specifically on the skills and experience employers are looking for in administration & office support employees; a valuable resource for any job hunter.
Admin CV Structure
Before you start writing your CV, you will need to plan the structure and style of the document. This stage is one of the most important because this element of the final document will help you to create a pleasant reading experience for potential employers, and give off a professional first impression.
How should an admin CV look?
You need to make sure that you keep each section of your CV clearly separated; using heading titles and keeping your CV simple and clean is a surefire way to help the employer with their task.
- Your name, address, telephone number (evening and daytime)
- Summary Section - Use this space to express your admin career aspirations and goals and to quickly connect with a potential employer. Stress your most relevant experience and skills for the position you are applying for.
- Relevant Key Skills - A bullet pointed list you should use to define and explain what you believe to be your key skills and abilities, as well as personal skills and qualities.
- Employment History - starting with the most recent and working backwards
- Education (inclusive of vocational qualifications) - starting with the most recent and working backwards
- Other major achievements - (e.g. voluntary/charity work or climbing Mt. Kilimanjaro)
- Hobbies and interests (optional)
Certainly you should try to keep the style simple with a clear crisp font, break text up for easy reading, and don’t add images or logos – they will distract from the all-important content.
Finally, be concise. Always try to limit it to a maximum of 2 sides of A4. This doesn't mean that you should leave information out, but it will require you to be brief and straight to the point on some of the information you provide.
Admin CV Summary Section
The summary section of your CV plays a very important role, because it is the first thing an employer is likely to see upon opening the document, so really you only have a few seconds / words to grab their attention!
Your CV summary (sometimes called a personal statement) should be a punchy introductory paragraph of about 5 - 8 lines.
Importantly though avoid generic cliches like “hardworking team player” – they are overused and don’t tell readers anything with any merit to grab their attention.
As an administrator, these are the types of content that should be going into your profile:
- What types of businesses have you worked for? Large corporate firms? Small high street offices? If you have no work experience, you can always draw on school or college experience.
- Relevant Qualifications – IT, maths and English qualifications can be important in admin jobs, as can vocational qualifications such as the C&G Business and Administration qualification
- Essential admin skills – Although every administration role will be unique in its own rights, there are certain skills that are required in just about all of them. Skills such as data entry/management, reporting, typing, filing, diary management etc.
- Who have you supported in previous roles? Head of departments? Company directors? Large Sales teams?
- Software knowledge (particularly important now in our modern digital world) – Many admin jobs will require the use of common systems and software such as Microsoft Office package (sometime know as Office 365)
Make it stand out with Relevant Key Skills
To create an even bigger impact towards the top of your CV, add a key skills section underneath your summary.
The effect this section has, is that it allows readers to gain a good overview of your suitability, from just a quick glance at the CV
Key Skills an Admin CV would typically contain would be:
- Customer Services
- Bookkeeping - Possibly including software knowledge gained such as Sage, Quickbooks
- Communication skills
- Typing - possible indicating words per min (wpm) typing speed
Essential skills for your admin CV
Although there are many different types of admin jobs, the following skills tend to appear frequently in the candidate requirements for admin roles.
Business/office support - Most administrative roles revolve around the support of senior figures in the business or the office as a whole. Your CV should contain examples of who you support, and how your input helped to achieve a smoother running business.
Data entry and management - Admin jobs can often require large volumes of data to be managed, ensuring that it is properly processed, stored and distributed where required. Indicate your ability to handle sensitive data and any software/tools used in the process.
Document preparation – Preparing emails, reports, possibly printed letters and other important business documents is an essential part of administration.
Communication – Communicating with colleagues to provide updates and information is a valuable skill for any administrator.
Microsoft Office - In most workplaces across the globe, Microsoft Office is the go-to business software suite. Your CV must demonstrate your abilities with Word, Excel, PowerPoint and any other widely used programmes.
Admin CV Template
The example CV we've provided below is a great place to start, and you should use it as guidance on how your own admin CV might eventually look. By following our guide above you'll be able to craft your own great Admin CV.